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Global Add-on Configuration

This documentation describes all functionality of an older version of ictime (3.x) for administrators and users. For documentation of the current version, please refer to the latest version of our documentation. For all versions of the documentation, please refer to Documentation History.

Global Add-on Configuration

Owned by Smadoa GmbH
Mar 13, 2014

The global (general) add-on configuration is used to configure some global features of ictime.

Please note that here, you just define the availability and behaviour of certain basic ictime features for your complete system. There are many other configuration options that you can access directly from the ictime navigation without having to use the JIRA administration section, like:

 

Getting There

Go to the "Add-ons" section of JIRA:

(or via Administration - System - Add-ons)

Then choose "Manage Add-ons" with the filter "User installed".

From the list, choose ictime and click on the "Configure" button:

Options

The following options are available:

OptionDescriptionRemarks
Available Time Tracking Options

Defines the time tracking options available in all masks to create and edit work logs. ictime adds the option to log time exactly with a start and end time:

  • Both "from-to" and "Time spent" options: User can log work either as a time range with a start and end time, or can log work as a result without start and end time (this is the default setting)
  • Only "From-to" option: User can only log work as time range with start and end time (e.g. from 11:23 to 12:37).
  • Only "Time spent" option: User can only log work as a result, e.g. 1h (this is the only option in JIRA if you do not use ictime)
See also Log Work (Issue Screen), Log Work (JIRA Navigation), Log Work (My Timesheet).
Time Tracking Strict Mode

Gives you the opportunity to ensure that one user can't create work logs that overlap, i.e. start and end time of a work logs overlaps with another existing work log of the same user.

  • None: Not active. Work logs of one user can overlap (this is the default setting).
  • Warning: User gets a warning, but can save work logs that overlap.
  • Mandatory: User can't save a work log if this work logs overlaps with another work log of the same user.

See also Log Work (Issue Screen), Log Work (JIRA Navigation), Log Work (My Timesheet).

If you want to use this as a mandatory option, you might want to configure "Available Time Tracking Options" (see above) as "Only "From-to" option". Only in this case, you can ensure that it is impossible to create overlapping work logs.
Option to Correct "Time Spent" Value

ictime enhances JIRA work logs with the option to "correct" the time that has been logged. That means that the user can enter a value (result, "time spent") that should be considered for reporting and/or invoicing purposes instead of the time that has been tracked (it does not matter if the time tracked has been tracked as "time spent" or as time range "from-to").

  • Enabled: The option is available on all masks to create or edit work logs.
  • Disabled: The option won't be available on all masks to create or edit work logs (this is the default setting).

See also Log Work (Issue Screen), Log Work (JIRA Navigation), Log Work (My Timesheet).

This feature provides the option to charge more or less time than the effective time that has really been spent. If a value for the corrected time has been entered, the financial summary of any report will consider this value instead of the value that has been logged. See also Reporting.

Require Teams & Price Lists to Log Work

The Teams & Price List feature can be used to assign prices to work logs for invoicing and reporting purposes and also to eliminate the option to track time for users that according to JIRA settings would have the permission, but should not be able to log work. For details, refer to Project Teams and Project Team Price Lists.

  • Enabled: Users can only log work for an issue if they are assigned to a team for the project the issue belongs to and if this team has a valid price list for the date of the work log (this is the default setting)
  • Disabled: Users do not need to belong to a team with a valid price list to be able to log work.

See also Prerequisites to Log Work.

If you decide to activate the feature, you can still decide to deactivate this option for single projects (see Project Teams). If you deactivate the feature, it is globally deactivated and can't be activated for single projects!

Please note that disabling this features means that you disable the check for a valid team & price list that takes place when a user logs work. However, if for a certain user and project, there is already a valid team and a valid price list, work logs will still be created using this price list! To avoid this, you would need to eliminate the respective user(s) from the respective team.

"No Charge" Option

ictime enhances JIRA work logs with the option to set a flag that the time logged should not be charged. In addition, there is a comment field to enter a remark or reason why the work log should not be charged.

  • Enabled: The option is available on all masks to create or edit work logs (this is the default setting).
  • Disabled: The option won't be available on all masks to create or edit work logs.

See also Log Work (Issue Screen), Log Work (JIRA Navigation), Log Work (My Timesheet).

Work logs with the "No charge" option appear in a separate section of the financial summary as part of reports. See Reporting.

Usually, this feature only makes sense if you decide to work with teams & price lists for all or at least for some projects (see above, "Require Teams & Price Lists to Log Work").

Approval Settingsictime adds the option of a simple approval process for work logs so that work logs can only be charged (added to an invoice) if they are approved. For details, see Approval.
  • None: Not active, there is no approval option (this is the default setting).
  • Warning: Approval is optional. There is a warning, but work logs that have not been approved can be charged (included in an invoice).
  • Mandatory: Approval is mandatory. Work logs that have not been approved can't be charged (included in an invoice).

See also Reporting and Accounting.

Specially if you configure approval as mandatory, you also have to ensure that for every project, at least one user (see Project Approval Managers).
ictime database versionInternal information that indicates if database update scripts have been executed successfully (umost updates will not cause any change here).

Do not change the value in this field if you have not been asked by Interconcept support to do so.

StatusInternal information that might be required to check if during an update, all processes (e.g. database update scripts) have been executed successfully.