This documentation describes all functionality of an older version of ictime (3.x) for administrators and users. For documentation of the current version, please refer to the latest version of our documentation. For all versions of the documentation, please refer to Documentation History.
Configure Activity Types
Activity types are used to further classify the work you are doing in a structured way, they should represent typical categories of work in your company. By representing typical types of work, they also might be used as base to define different rates (prices) for work within a project (see Project Team Price Lists).
Create Activity Type
By default, ictime requires that a user chooses an activity types when logging work. You can change that, see below.
You can define as many activity types as you like.
Go to
ictime - Configuration - Activity Types
to create, edit or delete activity types.
To create a new activity type, just enter name and description (optional) and click on "Create".
We recommend to use activity types like "specification", "design", "implementation", "testing", "project management" etc. for reporting purposes. This gives additional information on the distribution of time to the different typical activities required to resolve your tasks/do your projects and you can also use such categories to differentiate prices.
On project level, you can decide not to use all but just selected activity types (see Project Activity Types).
Edit Activity Types
You can edit name and description of an activity type at any time by clicking on the edit icon.
The following screen will be displayed:
To avoid confusion, you should never change the meaning of the name of an activity type that has already been used. There is no versioning for the name, so the change would affect all existing work logs that have not been charged yet.
Delete Activity Types
You can only delete activity types
- if the have not yet been used for a work log
- if they are not specifically assigned to a project (see Project Activity Types)
by clicking on the delete icon.
If an activity type is already used in work logs or is specifically assigned to a project, you will receive the following message when trying to delete:
Deactivate Activity Type Functionality
You can check the checkbox "Do not use activity types" if you do not want to use this feature. In this case, ictime won't expect activity types any longer and you do not need to create activity types. You can also do this later on, it does not matter if you already have defined and used activity types. Historic data won't be affected. You can also change back at any time.
This is a global configuration setting, it is applied to all projects. If you want to use activity types, but not for certain projects, this is not possible. However, you might individually configure these projects to only use one activity type (see Project Activity Types).
If have already used activity types and now decide to no longer use them, work logs with activity type assigment won't change; i.e. the activity type will still be part of the ictime extended work log information and will be displayed in all lists, reports etc. However, if you edit such a work log, the activity type will be deleted and replaced by "none" when you save.