Documentation for ictime version 2.x. This documentation relates to an old, non-supported version of ictime. The documentation of the current version can be found here.

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What is ictime?

ictime enhances existing JIRA time tracking options (without changing JIRA data) with many features that make time tracking more powerful, efficient and convenient and it adds flexible reporting and accounting capabilities. ictime was created to provide efficient solutions for common time tracking, reporting and accounting issues. For a list of the most important features, have a look at ictime Features. ictime is not a resource planning tool that helps you to plan and allocate your ressources to projects or gives detailed information on resource utilization. It does not offer workflows or complex approval processes regarding work logs. It is not a Gantt chart tool that shows time planning and scheduling data via charts or other visual elements.

Features

Log Work

  • log work alternatively as time span "from-to"
  • choose activity type
  • resume an existing work log with one  click
  • resume, edit or delete  last work log directly from the time tracking panel
  • "no charge" option for work logs
  • additional "My Work Log" tab with only my work logs displayed on issue level
  • log work directly from navigation bar

Timesheets

  • separate user timesheet with filters by project, component, version, activity type and date
  • edit, delete, resume or create new work log directly from user timesheet
  • log work for any issue directly from timesheet
  • log work for other users (if you have respective permissions)
  • move work logs to other issues of the same project

Reporting

  • combine different criteria (project, user, activity type, component, version, date range, accounting status) to generate reports
  • view details (work log entries) and financial summary
  • edit and delete work log entries of a report
  • work on issues directly from any report
  • move work logs to other issues of the same project
  • export report in Excel-compatible format
  • use any report as base for billing

Accounting (Billing)

  • define different teams with different price lists per projects
  • define price per team or per team and activity type
  • validity period for price lists allows for price changes within the project duration
  • define rounding rules per project in order to round up/down and  to charge minimum time units
  • define currency per project
  • add optional accounting information per project (customer, account, …)
  • exclude work log positions of a report from your "bill"
  • set status of time entries to status "charged" as part of the billing process
  • access "bills" and export details as Excel-compatible file
  • revert "bills" and set all work logs to "open" again (in case you made a mistake)

Planning

  • plan bottom-up (task, sub-task level) and top-down (project, component level) at the same time
  • create & edit issue time estimates in issue edit screen or directly in central planning sheet
  • filter central planning sheet by component, version and user
  • target/actual comparison on project and component level
  • filter target/actual comparison by component, version and user
  • planning quality factor that considers overall standard deviation

Permissions

  • control access to ictime features in detail on JIRA group level
  • additional workaround to hide JIRA time tracking data from users
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