search for invoices,
view all invoices,
view summary and details (including the option to download data),
edit some data of an invoice
cancel/revoke invoices (undo the process of charging work logs)
download PDF invoices (only ictime version 5.2 and higher)
cancel PDF invoices and create a credit note (only ictime version 5.2 and higher)

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ictime - Reporting & Accounting - Accounting

Info
There have been many fundamental changes for the invoice list (formerly called "Account List") between ictime version 5.0.x and ictime 5.2, as *ictime* 5.2 introduces the option to create PDF invoice documents, and this also affects a couple of processes related to cancel an invoice. Therefore this chapter documents these versions separately.

Invoice List - ictime Version 5.2 and Higher

Invoice List

You can search by the following fields:

Field	Description	Remarks
Customer	Customer picker.
Project	Project picker.
Invoice Number	Invoice number, refers to the two fields Invoice No. (External) Invoice No.
From, To	Date range, refers to the invoice date.

Field	Description	Remarks
Date	Invoice date you have set when creating the invoice.
Invoice No.	Invoice number (automatically generated).	This number is automatically generated in case you have activated the Invoice Documents feature (see General Configuration).
(External) Invoice Ref.	(External) invoice reference/number you have set when creating/editing the invoice. This is usually a reference to an invoice document that has been created in a different system.
Customer	Customer (if available)
Project	Project key.	Accounts can only contain work logs of one single project.
Name	Name you have set when creating/editing the account.
Total (Billed)	Total that has been or will be charged to the customer. This value is entered by the user and it might not be the same like the caculated total from *ictime*.	optional
Total (Calculated)	The (financial) amount to be billed that is calculated by ictime (based on the report that was used to create this account).
Text	Text with further information for this invoice.	optional
Comment	Additional comment (e.g. to explain why there is a difference between the result from *ictime* and the billed sum)	optional

For all fields, please refer to .

Field	Description	Remarks
(External) Invoice Ref.	(External) invoice reference/number you have set when creating/editing the invoice. This is usually a reference to an invoice document that has been created in a different system.
Name	Name you have set when creating/editing the account.
Total (Billed)	Total that has been or will be charged to the customer. This value is entered by the user and it might not be the same like the caculated total from *ictime*.	optional
Text	Text with further information for this invoice.	optional
Comment	Additional comment (e.g. to explain why there is a difference between the result from *ictime* and the billed sum)	optional

...

Field	Description	Remarks
Date	Account date you have set when creating/editing the account.	Not necessarily the creation date.
Invoice No.	Invoice number you have set when creating/editing the account.
Project	Project key.	Accounts can only contain work logs of one single project.
Name	Name you have set when creating/editing the account.
Billed	Total that has been or will be charged in the real involice to the customer (. This value is entered by the user and it might not be the same like the sum caculated total from *ictime*).	optional
Calculated (Chargeable)	The (financial) amount that is calculated by ictime (based on the report that was used to create this account).
Text	Text with further information for this accountsaccount.	optional
Comment	Additional comment (e.g. to explain why there is a difference between the result from *ictime* and the billed sum)	optional

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