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Structured view for the report details has been introduced with version 2.1. |
Focus of the ictime reporting is being able to get an idea on how much time has been spent and how much money should be charged for a project under different criteria in one reporting interface without having to switch between a couple of different reports with different templates or without having to go through a multi-step process. These reports are basically financial reports, allthough you might extract other relevant information from the resultsreports and work log reports. Reports are the base for accounting.
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| Criteria | Description | Remarks |
|---|---|---|
| Project | project dropdown | only projects in ictime project status "active" or "inactive" appear in the list, you have to select one project |
| Date | enter date from, to | leave blank to get all entries, limit the date range by entering "from" and "to" or just enter either "from" or "to" to define start or end of the date range |
| Status | work log status: non charged, charged, all | default is "non charged" |
| Prepare Charging Entries | if you check this, functionality for creating an "invoice" will be available; you can't combine that with choosing the work log status "charged" or "all" (if there are entries already charged in your results) | see Accounting. |
| Component | component dropdown for selected project (multi-select) | |
| Version | version dropdown for selected project (multi-select) | |
| Team | team dropdown for selected project (multi-select) | |
| User | user dropdown for selected project (multi-select) | all All users assigned to teams of this project; will be empty if there are no users assigned to teams (e.g. historic data), in this case you can't analyse by users, but can still run the report. If a project has been configured not to use teams/price lists, the dropdown will be filled with all users that have browse project permissions in JIRA for the respective project. |
| Activity Type | activity type dropdown (multi-select) | all activity types |
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| Option | Description | Remarks |
|---|---|---|
| Rounding | apply rounding rule/s or display exact results, if applicable; this option only applies to the report summary (see below) | default: rounded; see Rounding Rules |
| View | display; currently, only team view is available | (others views in preparation) |
Work Logs (Report Details)
These are the options for the work log details (see below).
| Option | Description | Remarks | |||
|---|---|---|---|---|---|
| Show | if results include list of work log details | default: yes | View | display; currently, only list view is available | (hierarchy view in preparation) |
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Report
The report consists of the (financial) summary and the work log details (optional).
Work Log Details
If you have checked the respective option, the work log details list will be displayed, either in list view or in structured view (see below).
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You can hide/display the report work log details bei clicking on the arrow on the left of the headline. |
List View
This is the default view. The list displays work logs by date/time descending.
| Column | Description | Remarks |
|---|---|---|
| Date | Date of the work log. | |
| Project | Project key. | You can click the key to get to the project directly. |
| Type | Issue type. | |
| Status | Issue status. | |
| Actions | All operations available in JIRA for the issue of the work log (like in the JIRA Issue Navigator). | |
| Task | Task key and name. | You can click the key to get to the issue directly. |
| Component | Component for this task. | |
| Activity | Activity type for this work log. | "-" is displayed if the project had been configured not to work with activity types or if this is a work log from JIRA before you have installed ictime. |
| Description | Description from your work log. | |
| User | User who has created this work log. | |
| Begin | Start time of the work log, if you have logged your time as span/period. | |
| End | End time of the work log, if you have logged your time as span/period. | |
| Result | Time you have entered (time spent or or calculated result from start and end time) | |
| Rounded | Rounded result | if a rounding rule was applicable for the project at the moment you have last saved this work log |
| Charge | Displays if entry should be charged or not (green icon=yes, red icon=no) |
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| Actions | Posiible Possible operations for the work log entry. Edit or delete work log. See Log Work. | Options available depending on your rights in JIRA (edit own/all worklog permissions), on the task status in JIRA (no logging of work on closed issues), on the task status in ictime (no changes for work logs already charged). If a work log has been charged already, the $ sign will be displayed. |
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Apart from the work log details, your export will contain your accounting references, if applicable (see Accounting References).
Structured View
The structured view display work log grouped by project and issue and shwos the total time on project and issue level (according to the search criteria of the report).
Fields/columns and operations are the same like for the list view (see table above).
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This view can't be exported and can't be used as base for excluding work logs from invoices in case of preparing an invoice. This functionality is only available in list view. |
Report Summary
The (financial) report summary gives information on time spent, price per hour and total sum for the report. The structure is always based on criteria that (might) define prices, i.e. teams, price lists and activity types.
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