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If for any reason, ictime fails to set a work log entry to status charged in the process of invoicing, the invoice will be created with the other entries and you get a message that some work logs could not be included. In this case, run your report again to identify the positions that could not be included (they will still have the "non charged" status. |
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Accounting -
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Account (Invoice) List
Go to
ictime -> Reporting & Accounting -> Accounting
Here In the invoice list, you can view details of all "invoices" and can view details (including the option to download data), edit invoices and revoke invoices.
| Icon | Action | Description | Remarks |
|---|---|---|---|
| View | View invoice details (work logs and summary for this invoice), download report. | You can also view the details by clicking on the invoice name. |
 | Edit | Edit "meta data" of the invoice like name, date, text etc. | You can't edit the work logs included in the invoice. |
| Revoke | Delete invoice and "release" work logs again (work logs are in status "nor charged" again) |
By default, the list shows all invoices. You can filter the list by project, search by invoice number and filter by date range:
View Invoice (Work Log Details & Summary)
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If you want to download details and summary of the report, you can do that before you finally create the "invoice", or you can do it here from the view mode of an invoice.
Edit Invoice
SS XXXTo edit an invoice, click on the edit icon:
You can edit all data, but you can't change the work log entries that are part of this invoice. If you require to change work log entries, you need to revoke the invoice and create a new one (see below).
Revoke Invoice
You can revoke any invoice. Reverting Revoking an invoice means that the invoice itself is deleted and all time entries belonging to the invoice are set to status "not charged" again.
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and click the link "revoke" for the invoice you want to revoke.
The invoice will be deleted and all work logs will be in status "not charged" again.
Delete Issues, Delete Work Logs
If you delete an issue in JIRA, all work logs are deleted. ictime does not change this behaviour; this implies that all additional information for a work log from the ictime database . However, if a work log has been invoiced already, a copy is stored into the ictime database. This way, you do not loose work logs that have been charged already - but they can only be displayed as part of the invoice details and are not accessible via reports etc. When revoking an invoice that contains deleted work logs, the won't be restored but will finally disappear from the system.