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and create the report you need with the work log status "non charged" and the option "prepare charging entries" checked.
SS XXX
| Info |
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You need to select "non charged" as status for the work logs of the report. If you choose "all" or charged, you won't get the option to charge the entries. |
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| Note |
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A work log with status "charged" can't be edited or deleted anymore, otherwise you could change data that already had been used for accounting puposes. If you made a mistake, you can still revoke the invoice (see below). |
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Click the respective "Accounting - Charge Work Logs" button above or below the report summary:
The following mask will be displayed:
| Field | Description | Remarks |
|---|---|---|
| Name | A name that helps you to identify this invoice. | |
| Date | Invoice date. You can set any date in the future or past, too. | |
| Invoice No. | Invoice no. | Either a dummy number or the real invoice number (you might first enter a placeholder and later on replace it by the real invoice number). |
| Billed Sum | sum you have charged (might not be the same like the sum from ictime) | optional |
| Text | Text with further information for this invoice. | optional |
| Comment | Additional comment (e.g. to explain why there is a difference between the result from ictime and the billed sum) | optional |
Idea Purpose of these fields is to provide a reference to the real invoice that helps you to easily identify which ictime invoice belongs to which real invoice. You can edit all data later on (see below).
| Info |
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If for any reason, ictime fails to set a work log entry to status charged in the process of invoicing, the invoice will be created with the other entries and you get a message that some work logs could not be included. In this case, run your report again to identify the positions that could not be included (they will still have the "non charged" status. |
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